What Information Do You Need for a Wholesale Logo-Printed Mug Quotation?

When preparing a mug order for a trade show, distributor meeting or employee gift, the first question is often: “What is the unit price?” To receive comparable quotations, describe the product, printing and delivery requirements together. Two prices for the same quantity may be based on different packaging or printing specifications.

Prepare the following six sets of details before requesting a quotation. If you have not yet decided on something, simply write “Please recommend an option” rather than leaving it blank.

1. Mug model and intended use

Share a product link or the name of a model you like. If you have not chosen one, explain whether the mugs will be used in an office, handed out at an event or given to customers. You can shortlist several ceramic mugs and porcelain mugs and ask for a separate quotation for each.

Include the product colour and any requirements for dimensions or capacity. Confirm the model’s current specifications and availability to order with the manufacturer.

2. Total quantity and design breakdown

State how many mugs you need. If the order includes more than one model, logo or design, give the quantity for each alongside the total. For example, “300 in total: 200 with logo A and 100 with logo B” is clearer than stating only the overall quantity.

If the quantity is not yet final, request separate prices for the quantities you are considering. Ask about the minimum order requirement for the selected model and decoration.

3. Logo, colours and print placement

Attach your logo file and ask for its suitability for printing to be checked. Share any brand colour codes. If the design includes a slogan, website address or other wording, send the final text as well.

Describe which side of the mug you want printed. Specify one or two sides, the logo’s position relative to the handle and whether the two sides will have different content. Agree on the available print area, method, colours and required file format with the manufacturer.

4. Packaging requirements

Explain whether the mugs will be given to people individually or used together. Include requests for individual boxes, branded box artwork or other packaging in your first enquiry.

Ask which packaging is included in the quotation and whether a custom box or design carries an additional charge. This prevents a later packaging request from being mistakenly assumed to be part of the original price.

5. Delivery location and required date

Give the delivery city and district, along with the date by which the products must arrive. If you are preparing for an event, state the event date separately. Confirm the dispatch date and arrival date individually.

If delivery to several addresses is required, mention it at the outset and ask whether it is possible. Clarify which approval starts the production schedule and whether shipping is included in the quotation.

6. Quotation scope and approval steps

Alongside the unit price, ask for the total amount, VAT treatment, printing and packaging included, any setup charge, payment terms and quotation validity period.

Ask how the design will be approved before production. If you want to assess a sample, request information about availability, cost and timing.

A quotation request you can copy and use

Hello, I would like a wholesale quotation for logo-printed mugs based on the following details.

• Intended use:
• Model name or product link:
• Product colour and any size or capacity requirements:
• Total quantity:
• Quantity breakdown for different models or designs:
• Logo file and any brand colour codes:
• Print position and additional wording:
• Packaging requirements:
• Delivery city and district:
• Date the products must arrive:
• Event date, if applicable:
• Company and contact person:

Please provide unit and total prices, stating whether VAT, printing, packaging and shipping are included. Please also confirm the minimum quantity, logo file suitability, design approval process, payment terms and delivery schedule.

Before sending your enquiry

Check that the logo file is attached and that the quantity breakdown adds up to the total. Compare quotations based on the same model, printing and packaging specifications. Final production specifications and delivery conditions should be agreed with the manufacturer before the order is approved.

Send your prepared details through the WhatsApp or email options on our contact page.